Making a Call Sheet for a Corporate Video Shoot
Creating a thorough and well-organized call sheet is crucial for the success of a corporate video shoot. A call sheet serves as a comprehensive logistical document that provides essential information to the cast and crew involved in the production. Here are the key steps to consider when making a call sheet for a corporate video shoot:
Header Section
1. Title: Begin with a clear and concise title for the video shoot, including any specific episode or segment information if applicable.
2. Production Company: Include the name and logo of the production company responsible for the shoot.
Contact Information
3. Producer’s Contact: List the name, phone number, and email address of the producer or production manager as the primary contact for any queries or emergencies.
4. Locations: Provide the addresses and contact details of the shoot locations, including any relevant parking information.
Dates and Schedule
5. Shoot Date: Clearly state the date of the shoot, and if it’s a multi-day shoot, include the duration and dates for each day.
6. Call Time: Indicate the call time for all cast and crew, specifying when they are expected to arrive on set.
Cast and Crew
7. Cast List: Include the names of the actors and characters they are portraying, along with their call times and any special instructions.
8. Crew List: Detail the key crew members and their roles, including call times and specific responsibilities.
Scenes and Shot List
9. Scene Schedule: Outline the scenes to be filmed, including a brief description and the anticipated shooting order.
10. Shot List: Provide a breakdown of specific shots planned for each scene, referencing any storyboards or shot lists as needed.
Special Instructions and Notes
11. Weather Conditions: If the shoot is outdoors, include a section for weather forecasts and contingency plans.
12. Special Equipment: Highlight any specialized equipment or props needed for the shoot, specifying who is responsible for bringing these items.
13. Safety and Health Protocols: Include any relevant safety guidelines, emergency procedures, and health protocols in accordance with industry standards and local regulations.
Additional Resources
14. Map and Directions: Attach a map or directions to the shoot locations to ensure everyone can easily find the set.
15. Script and Storyboards: Include copies of the script, storyboards, or any visual aids that provide context for the shoot.
Distribution and Confirmation
16. Send-Out: Ensure the call sheet is distributed to all cast and crew members in a timely manner prior to the shoot, and that they have confirmed receipt.
17. Updates: Be prepared to send out updated versions of the call sheet if any changes occur leading up to the shoot day.
By following these guidelines to craft a well-structured call sheet, you can help ensure that everyone involved in the corporate video shoot is informed, prepared, and ready to contribute to a successful production.
