Guide to Compiling a Call Sheet for a Corporate Video Production

In the context of corporate video production, a call sheet is a document that outlines important details about a video shoot. It includes information such as the date, time, and location of the shoot, as well as the names and contact information of the cast and crew involved. Additionally, a call sheet provides a schedule for the day, specifying what scenes will be filmed when, and any other relevant instructions or notes.

Having a call sheet is essential for a corporate video production because it ensures that everyone involved in the shoot is on the same page and knows what to expect. It helps to coordinate the efforts of the cast and crew, making sure that the production runs smoothly and efficiently. By providing all the necessary information in one place, a call sheet minimizes confusion and helps to prevent delays or misunderstandings during the shoot. Overall, a call sheet is a crucial tool for keeping a corporate video production organized and ensuring that it is completed successfully.

1. Project Information:

   • Title of the video

   • Production company name

   • Date of the shoot

   • Location of the shoot

2. Key Contacts:

   • Producer

   • Director

   • Cinematographer

   • Production manager

   • Any other essential contacts

3. Talent Information:

   • Names of actors or presenters

   • Roles they will be playing

   • Contact information for each talent

4. Crew Information:

   • Names and roles of all crew members

   • Contact information for each crew member

   • Call times and wrap times for each crew member

5. Location Information:

   • Address of each shooting location

   • Parking information

   • Notes on any specific requirements for each location

6. Shooting Schedule:

   • Breakdown of the day's schedule

   • Call times for talent and crew

   • Scene numbers to be filmed at each location

7. Equipment List:

   • List of all equipment needed for the shoot

   • Name of the person responsible for each piece of equipment

8. Special Instructions:

   • Any special instructions or notes for the day of the shoot

   • Emergency contact information

   • Weather contingency plans

9. Distribution:

   • Method of distribution (email, physical copies, etc.)

   • Deadline for when call sheets will be distributed

   • Confirmation of receipt process

10. Approval:

• Who needs to approve the call sheet before distribution

• Confirmation of approval process

Follow these steps to compile a comprehensive call sheet for your corporate video production, ensuring smooth communication and coordination on the day of the shoot.